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Sailing Committee

The Sailing Committee are responsible to manage the day to day operations of the club. The Sailing Committee consists of the elected Rear Commodore (Sailing), Rear Commodore (Administration) and Treasurer plus a range of roles determined by the jobs that need to be done and the skills of the volunteers available.

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Rear Commodore (Sailing)

Richard Ash

Have fun sailing in a club atmosphere where we all contribute and look after each other

This is my 32nd season cruising on sailing yachts and I have cruised many of the coasts of the UK, Belgium, France, The Netherlands and the Baltic. I have also enjoyed warmer cruising in the Mediterranean, Canaries, and Caribbean. I am qualified to RYA Yachtmaster Offshore level and have done the theory for Ocean too, but so far have not made Ocean passages.

Having shared ownership of two yachts before moving to the South coast and joining PYC in 2008, I was quickly identified as a potential bosun, a role I have fulfilled since 2010 on Firebird, then Quartette and in the last year Relax. In this role I have also been a member of the sailing committee for nine years under three different chairs. I was one of the team who selected Relax and led the equipment specification and commissioning of her into the club alongside the RC-S, Trevor Nicholls. I am a PYC Offshore skipper and sailed 34 days on the clubs yachts in 2018. I have supported new people coming into the bosunry role and am confident that we can move on with new lead bosuns for each yacht working as part of a larger bosunry team in the club.

I joined the Management Committee in 2017 with the objective of contributing to refreshing the club’s operating model for the future, while retaining the club ethos. As well as getting an overview of the club from a management perspective, I have contributed to revision of the election processes, recently to the development of our strategy and articulation of our ethos and club charter. In my time on the committees I have gained a good appreciation of the breadth of activity of the club and feel I can confidently steer the sailing committee through the next phase of the club’s life.

The club has succeeded, through careful planning and good financial governance, to achieve a model which allows us to have a rolling programme of boat replacement, while maintaining our position of modest daily sailing rates and a low membership fee. Having navigated the difficulties of tightening our rules to avoid being considered a commercial operation, we still have a good number of new members coming through as a result of advertising our compelling offering and making people welcome when they join. I believe that the thrust for the coming few years should be to sustain the model we have built so that we can replace Quartette, maintain the cruising, racing and training programmes that make PYC unique, and above all have fun going sailing. In doing this we must all remember that we are a club and not a business with paid employees. we would like everyone to think how they can make a contribution beyond paying their fees and turning up to sail.

Role and Responsibilities

Chairman of the Sailing Committee, equivalent to the clubs Managing Director, responsible for achieving SC objectives and managing our sailing programme, our boats and sailing activities.

Rear Commodore (Admin)

Robert Lewcock

I was first cast adrift in a small rowing boat in the North Sea in the 1950s; during the 1960s I moved onto dinghy sailing on the River Deben. I joined the Royal Navy in 1968 and continued to enjoy sailing, gaining a day skipper ticket in a 42′ Morgan Giles yacht.  My nautical activities now focus on leisure sailing, primarily in PYC, and I qualified as a Yachtmaster Offshore in 2016

Role and Responsibilities

Responsible to the Rear Commodore (Sailing) for the efficient administration of the Club’s day-to-day operations.

Treasurer

Debbie Roberts

Role and Responsibilities

  1. Causes such books of account to be kept as are necessary to give a true and accurate view of the state of finances of the Club and in accordance with the requirements of the Companies Act.
  2. Administers such insurance policy or policies as may be needed to fully protect the interests of the Club, its assets, Officers and members.
  3. Prepares the annual budget for ratification by the Sailing Committee and Management Committee.
  4. Operates the Club bank accounts.
  5. Monitors the financial progress of the Club throughout the year.
  6. Administers the Subscription Discount Scheme and keeps a register of all subscribers, and those wishing to be repaid.

Bosun (RelaX )

David Hiscock

I learned to sail dinghies at School in the late 60’s early 70’s and then took up sailing again in the 1980’s, sailing dinghies and racing a Hobie Cat 18 quite competitively. I started sailing larger boats in the late 80’s and purchased a 26ft trailer sailer in 1992. In 1995 I joined some friends and we purchased a Sigma 33, racing and cruising in the Solent and taking part in the occasional JOG race. In 2003 we purchased a Bavaria 38 which we used mainly for cruising and in 2010 we sold the Bavaria and I purchased an Etap 30i which I sold in 2017. I qualified as a Yachtmaster Offshore in 2001 and became a shore based instructor in 2007. Having sold my boat mainly due to lack of crew I am looking forward to a full season sailing this year with the club.

Role summary:
To coordinate the maintenance of RelaX, working around club bookings, with the objective of keeping her in a seaworthy condition with as little interruption as possible to the sailing schedule as possible.

Responsible to:
PYC RC Sailing for performance of the role and PYC Treasurer for expenditure.
Additional support will be provided by a wider Bosunry team.

Role detail:
1. Develop a maintenance plan and an operating budget with the Treasurer, RC-S and the other PYC Bosun.

2. Plan and coordinate routine maintenance, working with suppliers, contractors, and other club members.

3. Work with the Bosun of other PYC boat to share ideas and workload and endeavour to keep at least one club boat in service to support bookings.

4. Develop a network of Bosunry specialists in the club to spread the load.

5. Reactively resolve unexpected issues making use of whatever resources are available. The ability to travel to Haslar will be a strong benefit for this.

6. A willingness and ability to resolve issues hands-on will be valuable.

Bosun (Quartette)

Ray Beadell

I joined Phoenix via Judith and the U3A in May 2018.

I have not sailed, apart from 2 or 3 recreational sails since I was in my teens. Now having left the rat race this year I returned back to sailing via Clipper race training. After a very enjoyable first week of training I decided that there is a better return on expenditure through club sailing. I thus withdrew from the Clipper fraternity and subsequently completed day skipper training. I hope to move onto being a club skipper and complete coastal accreditation in the near future.

I look forward for many hours of sailing the Phoenix boats throughout the ongoing years.
I have always been involved in a marine environment and when offered the role as bosun for Quartette saw this as a fulfilling way to spend some of my time.

Role summary:
To coordinate the maintenance of Quartette, working around club bookings, with the objective of keeping her in a seaworthy condition with as little interruption as possible to the sailing schedule as possible.

Responsible to:
PYC RC Sailing for performance of the role and PYC Treasurer for expenditure.
Additional support will be provided by a wider Bosunry team.

Role detail:
1. Develop a maintenance plan and an operating budget with the Treasurer, RC-S and the other PYC Bosun.

2. Plan and coordinate routine maintenance, working with suppliers, contractors, and other club members.

3. Work with the Bosun of other PYC boat to share ideas and workload and endeavour to keep at least one club boat in service to support bookings.

4. Develop a network of Bosunry specialists in the club to spread the load.

5. Reactively resolve unexpected issues making use of whatever resources are available. The ability to travel to Haslar will be a strong benefit for this.

6. A willingness and ability to resolve issues hands-on will be valuable.

 

Bookings Officer

Tony King

Role and Responsibilities

  1. Operates the booking system.
  2. Ensures that all members have a fair and equitable chance of securing bookings making no distinction between subscribers to the Subscription Discount Scheme and other members.
  3. Provides booking status information to the Sailing Committee.

Membership Secretary

Hazel Wilcox

Role and Responsibilities

  1. Keeps register of all members & their contact details.
  2. Keeps list of members wishing to join, where numbers exceed limits
  3. Acts as central point of contact for all potential new members to the club.
  4. Makes contact with & issue club literature to all potential new club members.
  5. Assists all potential new club members in experiencing first sail on a club boat.
  6. Presents potential new club members for election to the club at Sailing committee meetings.
  7. Continues to act as point of contact for all members new to the club (eg assisting them in getting to know the club & its members, and their second sail on a club boat).

Skipper & Training Officer

Laurent Morlet

Role summary:

To coordinate the approval, monitoring and development of club skippers and to develop and promote the club’s training programme, working with the club’s RYA Training Principal and club instructors.

Responsible to:

Rear Commodore – Sailing and PYC’s RYA Training Principal for all RYA courses.

Role detail:

  1. To maintain, develop and promote the PYC Skipper Manual.
  2. To manage the process of club skipper approval and upgrade.
  3. To maintain a record of sailing qualifications for all club skippers.
  4. To maintain an up to date record of club skipper First Aid qualifications and monitor their currency, sending out reminders prior to expiry and agreeing remedial actions where appropriate. Advising the Sailing Committee of any suspension to skipper status as a result of this.
  5. To work with the Rear Commodore – Admin to review Incident Reports as required and to put in place remedial actions where appropriate.
  6. To develop the annual Training programme, in liaison with club instructors and the RYA Training Principal.
  7. To assist the RYA Training Principal with annual inspections.

Racing Officer

Alasdair MacKenzie

I started sailing as a child, with my aunt and uncle, cruising on the west coast of Scotland and competing in West Highland Week (this was on an old wooden yacht, built in 1939). They decided to get a bit more competitive, and bought a half tonner, then a quarter tonner, and we competed at Clyde Week, Dublin, Cork, and Cowes. My sailing continued with two Fastnets, and many RORC races. I moved to the Middle East, and recent sailing has been between the extremes of racing a Laser for many years, and crewing on a Volvo 60 doing “trips round the bay” for Abu Dhabi tourists. While there, I was the Racing Secretary for the Abu Dhabi Sailing Club.

I hope that organising the racing for the Phoenix Yacht Club is easier than recalculating the personal handicaps for helms and crew on a weekly basis!

If you have a look at my website, www.graniteunderfoot.com, you can read about my other hobby.

Role summary:

To promote and develop racing within the club.

Responsible to:

Rear Commodore – Sailing

Role detail:

  1. To develop and promote an annual race programme.
  2. To manage the completion and submission of the annual RORC/ISAF Safety Checklist – working with, and involving, the club Safety Officer
  3. To identify suitable skippers and crew and manage all entries into selected RORC races.
  4. To identify suitable skippers and crew for RTI race and assist skipper with completing the entry.
  5. To ensure that any boat that requires it is correctly IRC rated, including annual renewals, working with and involving, the appropriate boat Bosun.
  6. To ensure all entry and safety criteria have been met for any boat entry, including skipper and crew training and qualifications.
  7. To work with the Rear Commodore – Admin when reviewing Incident Reports as a result of racing and to put in place remedial actions where appropriate.

Marketing and Comms Officer

Key Skills

Business Development
80%
Risk Management
90%
Social Media
80%
Web Site / Wordpress Development
70%
Tact and Diplomacy
10%

Steve Greenham

The Perfect is the enemy of the Good

I have been a member of PYC since 2008 and started sailing a few years before that, initially participating in my work sailing club’s annual regattas which used Sunsail boats. That gave me the sailing bug and I was introduced to PYC by a diving friend who told me “it’s as cheap as chips!”. I have progressed with the club to Yachtmaster Coastal and am now a club coastal skipper.

Role and Responsibilities

  1. Organises publicity to attract new members.
  2. Makes contact with & issue club literature to all potential new club members.
  3. Assists all potential new club members in experiencing first sail on a club boat.
  4. Ensures adequate supply of club information / membership forms on all club boats.
  5. Develops new ways for the club to continue to attract new members & retain its existing membership
  6. Maintains and develops the club’s public web site and social media presence
  7. Maintains email communications lists for potential, current and lapsed club members
  8. Uses the above channels to disseminate club and marketing communications
  9. Publishes the club newsletter Mainsheet.

Track Record

I took on the role of Marketing and Communications Officer in March 2017 when the previous Communications Officer stepped down. The expanded role gave me responsibility for maintaining communications with existing members while also reaching out to potential members to bring in the new blood we need to keep the club active and healthy.

My approach to Communications has been to establish a mailing list capability that I use to send regular news updates to members, as well as ad hoc announcements when required. I also have a mailing list for people who have expressed an interest in the club and another for former members who wish to stay in touch. These are all subscription based, enabling people to opt in and out and set their Communications preferences.

I have also moved the club web site onto the WordPress blogging platform which makes it much quicker and easier to publish sailing reports and other news articles of interest to both existing and non-members. The mailing lists and web site are complementary to each other since links to new web articles can provided in news emails and the level of interest tracked.

I have established a members only Facebook group, which is becoming increasingly used to share photos and short news updates from members while on trips. There is also a Members only area of the web site used to share confidential information, such as members’ contact list and skipper’s forms – as well as the all important bookings calendar.

External social media channels include a Facebook page and Twitter feed, each of which has around 250 followers. I use these channels to bring the club to potential members’ attention and manage the resulting enquiries; providing more information about the club, arranging introductory sails and facilitating membership applications. This process resulted in more than 20 new members in 2017.

In 2018 my intention is to more actively target members who are able to sail during the week, when our boats are currently less in demand, while tracking the satisfaction and engagement of existing members to ensure their sailing needs are also met. This should ensure we retain our existing members while recruiting the appropriate balance of new members.

Cruising Officer

Judith Hankey

About me

I have been sailing since I was a kid and that was in both dinghies and a very small cruiser (recall the 17ft Hurley Silhouette?) with my family.

So I started coastal sailing in my 20s (with friends not parents) and did some of the RYA courses and we shared two yachts on the east coast, a Sadler 29 and a Westerly 33. When we moved to the south coast was when we discovered PYC and joined that about 10 years ago.

I am mostly retired now and tend to prefer to sail mid-week since it is much easier to organise and frees the boats up for people who still have to work full-time. I am married to Richard Ash and hence the term ‘we’ in the sailing we do together.

I mostly like discovering new places and re-visiting old favourites in UK sailing. I love sailing in the sun and we have had many enjoyable holidays in the Mediterranean, Caribbean, Canaries, but also Stockholm archipelago and Denmark. Last year we went up to Scotland sailing 4 times and the weather was kind, warm and indeed sunny too. I am a fair-weather sailor and rarely sail in horrible weather and the winter.

I am qualified to RYA Yachtmaster Offshore but I am Coastal skipper with PYC simply because I do not get much pleasure out of the longer passages.

In PYC I am the cruising officer on the sailing committee and one of my bigger tasks is to coordinate the summer cruise. If you have ideas of where we can go on future years please let me know

Role summary:

To promote and develop cruising within the club.

Responsible to:

Rear Commodore – Sailing

Role detail:

  1. To develop an annual cruising programme, seeking the views of and input from other members.
  2. To identify skipper and crew requirements, and any other limiting factors, for any passages.
  3. To work with the MarComms Officer promoting cruise options and plans to members.
  4. To work with the Bookings Officer and develop an appropriate timescale and process for bookings, that ensures fairness to all members.
  5. To identify chart, pilot and any other material needs for all passages and the effect on sailing fee supplements.
  6. To work with the Bosun of the boat in use to ensure that the boat is suitable for the cruising area and passages, including any legal or special requirements.
  7. To work with other members of the sailing committee in developing and achieving SC operational objectives.

SC Secretary

Janet Carroll

Role summary:

To provide support to the Rear Commodore – Sailing with the running of the Sailing Committee.

Responsible to:

Rear Commodore – Sailing (RC-S)

Role detail:

  1. To work with the RC-S to run the Sailing Committee.
  2. To agree with the RC-S the annual schedule of Sailing Committee meetings.
  3. To identify and book suitable venues for these meetings.
  4. To agree with the RC-S the annual objectives and agenda for all meetings.
  5. To inform members of meeting dates and venues and to collate and circulate the agenda and any associated paperwork.
  6. To take notes at each meeting, then produce and circulate minutes to all SC members and the PYC Company Secretary for consideration at the Management Committee.
  7. To maintain a log of SC decisions reached by email debate/voting in between scheduled SC meetings.